Job Description

Job Description

Job Description

The Accounting Clerk is responsible for making and receiving phone calls, assisting with inter-departmental account research, routing invoices for approval, recording and maintaining factory receivables reports, entering invoices into system, making and recording payments to vendors, processing payables in a timely fashion, reporting to Accounts Payable Lead weekly payments summary, and other support roles for the accounting team as needed.

Essential Duties and Responsibilities

• Records vendor Payments (International Wire, Credit Cards, ACH, Checks).
• Resolve vendor inquiries for balances due or owed.
• High volume of data entry and invoice processing
• Assists special projects, as necessary.
• Make and receive calls to vendors and customers as needed.
• Review accounts for open balances and take appropriate actions to resolve balances.
• Route invoices for approval and submit approved invoices for processing.
• Key approved invoices to payables systems.
• Compile monthly expense reports ensuring all supporting documents are received.
• Track receivables and payables on factory and intercompany reports.
• Work with finance team during month end close to ensure timely closing.
• Regular and timely attendance in the office is an essential function of this position.
• Acts with strong ethical integrity in all situations, upholding the company’s Mission, Vision, and Value Statements
• Other duties as assigned.

Skills and Competencies

• Expert in Excel, Intermediate knowledge of Word and other MS Office products.
• Strong attention to detail including handling confidential information and uses exceptional organizational and time management skills.
• Team and results oriented with the ability to meet tight deadlines.
• Knowledge to include: Financial acumen of approved accounting methods, and Ethical business practices
• Ability to communicate effectively, both written and oral.
• Excellent problem solving and customer service skills.
• Initiative and team player.
• Capable of working in high stress environment.
• Ability to calculate basic mathematical computations.

Education and Qualifications

• Two-year degree in Accounting or equivalent combination of education and experience
• General Ledger accounting experience

Physical/Mental Requirements

• The person in this position frequently communicates with internal and external customers and must be able to exchange accurate information in a clear manner
• Required to have close visual acuity to perform computer tasks and operate other office machinery
• Able to remain in a stationary position (seated) 70% of the day and occasionally reach, bend and move inside the office to access files and product.
• Ability to move 10-20 lbs occasionally throughout day
• Adapt to moderate noise (Example: collaborative team environment, office with computers, printing and light traffic).
• Able to hear a telephone ring

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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